Administrative Assistant, Human Resources (NOC 13110)

Assistant, Human Resources (NOC 13110)

Range: $36.72 - $43.18

Hours Per Week: 5 X 7.5 Hours

Guaranteed Minimum Hours: 37.5

Status of Position: Permanent, Full-Time

Position Description

At our core, the City of Whitehorse is committed to cultivating an inclusive employee community and workspace, confronting racism and biases for fairness and equity, while advancing reconciliation and accessibility.

The City promotes work-life balance for its employees and offers flexible work arrangements, such as working from home and compressed workweeks, subject to applicable administrative directives.

An Eligibility List may be established from this competition – the duration of the eligibility list may be up to 12 months. The eligibility list may be used to fill future permanent full-time, permanent part-time, temporary full-time, temporary part-time, term or casual vacancies within the same department and classification based on the organizational needs by going to the next highest-ranked candidate until the eligibility list expires.

The City wishes to thank all applicants for their interest, but only those candidates selected to advance in the recruitment will be contacted. Note that only those candidates eligible to legally work in Canada will be considered.

Assistant, Human Resources (NOC 13110)

Job Code: 247
Department: Human Resources

Job Summary:

This incumbent provides a wide range of administrative support services for the Human Resources department.

Duties and Responsibilities:

• Provide confidential administrative support regarding HR activities.
• Liaise with staff, supervisors, benefit carriers, and the general public regarding HR issues.
• Maintain effective working relationships with a variety of internal staff and external contacts.
• Maintain records management and bring forward systems according to established procedures.
• Assist with compensation and benefits program administration.
• Compile statistics and prepare reports, including data for use in collective bargaining, seniority lists, pay increase dates, etc.
• Coordinate relevant training programs, events, and workshops, including employee recognition and long service awards.
• Provide input into relevant bylaws, policies, and procedures.
• Act as Human Resources Coordinator as assigned.
• Follow, so far as is reasonably practicable, established safety procedures and standards.
• Other related duties.

This description contains elements necessary for the identification and evaluation of the job. The incumbent may be required to perform other related duties.

Working Conditions:

The majority of the work is performed under normal office conditions.

Category

Business, Finance & Admin

Position Requirements

Knowledge and Skills:

• 1 year post-secondary Business Administration certificate or related field.
• 3 years of previous related experience and 6 months on the job training
• Knowledge of human resources practices is an asset.
• Strong client service orientation and good interpersonal skills.
• Good organizational and multi-tasking skills.
• Knowledge of relevant legislation and collective agreements.
• Ability to work and maintain accuracy under pressure and to meet critical deadlines.
• Ability to work independently in a fast-paced environment with little supervision.
• Strong client service orientation and good interpersonal skills.

Examples of Equipment to Operate:

General office equipment, including computer skills to operate software programs related to word processing, spreadsheets, electronic mail, etc.

Accommodation Requests:

Shortlisted candidates who require accommodation or have accessibility needs during the selection process are encouraged to reach out to the Recruiter and make requests to ensure their full participation. The City of Whitehorse is committed to reviewing requests and making arrangements for reasonable accommodation and accessibility requests. You may email the recruiter at [email protected].

Other Details:

Job seekers are required to create an online profile and submit their application electronically through the City's online Applicant system via www.whitehorse.ca/careers. Instructions on applications are provided at https://www.whitehorse.ca/our-government/employment/how-to-apply/. If you have any further questions regarding this posting, please contact the recruiter at [email protected].

To apply for this position, you are required to submit your resume and a cover letter; failure to do so will result in your being screened out from this competition.

Various tests and/or exams may be administered as part of the recruiting process.

At the time this posting closes, candidates must have valid, current licenses/certifications/education that meet the position requirements. Candidates selected to continue the recruiting process will be required to provide proof of qualifications during their interview.

Job Type: Full-time

Employment Contract: Management and Confidential Exclusion Bylaw

Education:

• DCS / DEC (preferred)

Experience:

• Human resources: 3 years (required)

Work Location: In person