Constituency Assistant

Reporting to the Chief of Staff for the Member of Parliament, the Constituency Assistant and Outreach Coordinator is responsible for supporting the Member of Parliament’s constituency activities. Operationally speaking, this position leads coordination of activities, meetings, and events in the riding on behalf of the Member of Parliament.

This role offers a competitive salary and benefits package through the Public Service Health Care and Dental Care Plan. Travel is required, with occasional long hours and some weekends.

Duties and responsibilities

General office

• Performs general reception activities including hosting drop-ins and visitors, answering phones, checking voicemail, processing mail and emails

• Generates certificates, letters, and correspondence as required

• Performs other related duties within the scope of the position

Events and meetings

• Manages the Member’s local agenda, reviews and discusses commitments and plans.

• Coordinates meetings and events and updates the Member as appropriate

• Leads and coordinates outreach and relationship-building with community stakeholders, including but not limited to youth and senior organizations, cultural and ethnic associations, small businesses, and advocacy groups

• Leads event planning in coordination with team

• Attends meetings with and/or on behalf of the Member

• Provides on-site support at funding announcements, roundtables, and community engagement activities

Communications support

• Preparation of digital and print communications products in coordination with the communications lead.

• Captures digital (photo, video) content at community events for use in external communications products (social media, website, mail products, etc.)

• Scans news sources and social media and flag issues, news, and events for the Member

• Assists in developing timely communications, such as press releases, media advisories, media lines, and formal remarks

• Acts as media liaison for the Member; sets up interviews and builds relationships with local media

• Assists in answering correspondence from constituents

Knowledge, skills and abilities

• Superior organizational skills

• Good administrative skills with ability to multitask

• Ability to work efficiently under pressure, respond to short-term demands and adapt to new situations

• Exceptional judgment and interpersonal skills, and ability to exercise tact, discretion and diplomacy when interacting with the public and stakeholders

• Superior written and verbal communication skills with an ability to write clearly and concisely

• Strong critical thinking skills, attention to detail and problem-solving abilities

• Good grasp of the Canadian parliamentary system and federal political issues

• Familiarity with Yukon culture, geography, political landscape and current issues

• Proficiency with the Microsoft Office suite

• High degree of self-motivation to learn and to take initiative

Education and experience

• Post-secondary degree in Political Science, Communications, or equivalent is an asset, OR an acceptable combination of education, training and relevant experience

• Experience working in an office setting

• French language proficiency an asset