Auxiliary Receptionist

Job Summary:

Reporting the Executive Manager, this position provides reception duties to maintain effective and efficient communication with the public and TTC membership, picks-up and logs and codes incoming correspondence, provides word processing and other daily duties. Shuts off office equipment and locks front door each evening. This position is also responsible for providing other general assistance to the department, as and when required.

Main Duties & Responsibilities:

• Responsible for a range of reception and supportive services for TTC
• Provides reception duties to maintain effective and efficient TTC communications by receiving and screening calls, responding to equerries and taking messages, sending and receiving emails on behalf of TTC employees
• Picks up, logs, photocopies and forwards incoming mail and facsimiles to the appropriate Department. Ensures that important originals are filed in Central Filing while photocopies of these documents to the appropriate Department
• Receives, directs and screens visitors in a professional and courteous manner, facilitating translation service when needed
• Provides word processing and other daily duties to assist the Executive Staff and Executive members

Education & Experience:

• Grade 10 supplemented with courses in Administrative Services and in word processing, or the equivalent in training and experience
• Training and experience in general office procedures
• Knowledge of TTC history, culture and aspirations
• Knowledge of spelling, punctuation, grammatical usage, and filing systems
• Knowledge of the TTC Filing System

Conditions of Employment:

• Must have a valid Class 5 driver’s license.